Drive

Store, organize, and share your team's files, docs, and sheets.

Made byProhostAI

Category: Productivity & docs

About Drive

One home for the files your team works from. Folders, uploads, docs, and sheets sit side by side in your workspace, shared with exactly the people who need them, and searchable down to the words inside a doc or sheet.

Helps with: Knowledge, Operations

Key benefits

Folders for every team
Organize files, docs, and sheets into folders and sub-folders, and drag anything to where it belongs.
Upload what you work from
PDFs, images, videos, CSV and Excel files, and plain text, one at a time or a whole folder at once, each with a preview right in Drive.
Search three ways
Find an item by its name, by words inside a doc or sheet, or by what a doc is about.
Share at the right level
Give a person or a group viewer, commenter, or editor access, open an item to everyone in the workspace, or keep it to invited people only.
Links you control
Make a link for your workspace or for anyone, choose its role, set when it expires, and see how many times it's been viewed.
Ownership that moves
Hand an item to a teammate when a project changes hands, and see every sharing change in the item's activity.
Recent, starred, and shared
Jump back to what you opened last, what you starred, what's shared with you, and what you've shared.
Nothing lost by accident
Deleted items wait in Trash until you restore them or delete them for good.
Your AI works from it too
AI employees and Ask AI search, read, and add to the same folders, limited to what's shared with them.

How it works

Start with a folder
Create folders for each team or project, then add docs, sheets, or uploads straight into them. Drop in a whole folder from your computer, turn a CSV or Excel file into a sheet, or bring Markdown files and a Notion export across as docs and folders.
Share once, at the right level
Add people by name or email, or pick a group such as admins. Access set on a folder carries to everything inside it, so new files are shared the moment they're added. Before you restrict a folder, Drive shows how many people would lose access.
Send a link outside the team
Create a link anyone can open, or one that only works for signed-in members of your workspace. Without signing in, visitors get a read-only view; people who sign in can comment or edit when the link allows it. Anyone who needs more can request access, and the owner gets an email.
Hand off and take it with you
Transfer ownership when work changes hands, and download several items at once as a zip, with docs as Markdown and sheets as CSV.

Works with

Docs & SheetsThe documents and spreadsheets you create in Drive, shared the same way as your files.
AI EmployeesShare a folder with an employee and it can search, read, and update what's inside.
Ask AIAsk a question and get an answer from your own files; it knows which folder you have open.

Questions about Drive

What can I keep in Drive?

Folders, docs, sheets, and uploaded files: PDFs, images (JPEG, PNG, GIF, WebP), videos (MP4, MOV, WebM, and more), CSV and Excel files, and plain text.

How big can a file be?

Videos up to 2 GB, PDFs up to 100 MB, images and Excel files up to 50 MB, and CSV and text files up to 20 MB. A storage meter shows how much of your workspace's space is in use.

Can I share a file with someone who doesn't have an account?

Yes. Create a link that anyone can open and set when it expires. Without signing in they get a read-only view; to comment or edit through the link, they sign in. You can also invite someone by email.

What happens when I delete something?

It moves to Trash, where it stays until you restore it or delete it for good.

Can my AI employees use my files?

Yes, within the sharing you set. An AI employee sees only the items shared with it, and it asks for approval before handing an item's ownership to someone else or moving it somewhere more people can see it.