Vendor Payouts

Overview

Vendor Payouts is the single place to settle up with everyone you owe — cleaners, handymen, gardeners, anyone in your contractor list. ProhostAI tracks per-job amounts (from cleaning costs, expense entries, task offers) and rolls them into a single monthly statement per vendor.

This is money going out to the people who work on your properties. It's separate from the guest-booking payments that come in through your direct-booking site (see Direct Booking Site) and from owner payouts to property owners (see Owner Statements).

Setting up a vendor

Open Settings → Payments (or Settings → Vendor Payouts, depending on your account). Add each vendor:

• Name and contact
• Default payment method — bank transfer, ACH, PayPal, manual
• Tax info — for issuing 1099s if applicable in your jurisdiction

How amounts accumulate

Anything that produces a vendor charge — a completed cleaning with a cost, an accepted task offer, a manual expense logged against a vendor — adds to that vendor's running total.

Settling

At month-end (or any time), open the vendor statement. Review line items, then mark as paid (manual) or initiate a transfer (automated, where supported by your region).

What's next?

• Expenses
• Owner Statements