Owner Statements
For property managers — generate per-owner monthly statements
5 min readIntermediate
Overview
If you're a property manager, ProhostAI generates monthly owner statements automatically. Each statement breaks down revenue, expenses, and your management fee for the listings that owner has at your company.
Connecting owners to listings
Open Owners in the side menu. Add an owner profile (name, contact, payout details), then assign one or more listings to them. A listing can have multiple owners with split percentages.
What's on a statement
- Reservations — every booking in the period, with revenue per listing
- Expenses — pass-through costs deducted
- Management fee — your fee, configurable as flat or percentage
- Net to owner — bottom line that gets paid out
Generating and sending
Statements generate at month-end automatically. You can review, adjust, and email them with one click. PDF export is supported.
Owner portal access
Owners can be invited to log into ProhostAI to see their statements directly — read-only access scoped to their own listings.
Paying owners directly (owner payouts)
Statements tell each owner what they're owed; owner payouts can also move the money there automatically. Turn them on under Settings → Payouts → Routing by setting Payout mode to Per-owner (if you don't see Routing there, ask support to turn owner payouts on for your workspace). Each listing's direct-booking revenue is then routed straight to that owner's own connected Stripe account at the time of the booking, instead of landing in a single consolidated account you then settle from. Each owner completes Stripe onboarding once; if an owner hasn't finished onboarding, that listing's revenue falls back to the account-level Stripe account. The default is Account-consolidated — switch to Per-owner when you want owners paid directly. See Direct Booking Site for how booking payments are processed.
Owner payouts are not the same as Managed Payouts. Owner payouts decide who receives a listing's revenue; Managed Payouts is how ProhostAI collects and pays out in a small set of countries where your own Stripe account can't be connected (Mongolia, for example). An owner in such a country is paid by ProhostAI to their own bank account, and shows as Paid by ProhostAI on the Owners page. See Managed Payouts.
What's next?
Need help?
The FAQ answers the questions we hear most.