Vault

Securely store your team's logins and keys, and decide what AI employees can use and spend.

Productivity & docsMade byProhostAI

Category: Productivity & docs

About Vault

One secure home for the logins, verification codes, API keys, and notes your team relies on. Share what the team needs, keep your own items private, and decide exactly which keys each AI employee may use and how much it may spend.

Helps with: Operations, Finance, Engineering

Key benefits

Everything in one list
Keep logins, verification codes, API keys, door, Wi-Fi and alarm codes, secure notes, identities, and documents together, searchable in one place.
Shared or just yours
Put team logins in the shared vault and keep personal ones in My Items, which only you can see. Not even an admin can open them, and AI employees can never use them.
Hidden until you need it
Passwords stay masked until you choose to show them, and you may be asked to confirm it's you first.
Verification codes built in
Save a login's two-step code and see the current one, with its countdown, right beside the password.
Strong passwords on demand
Generate a random password or a passphrase, with a strength meter, as you save a login.
Every change on the record
See who viewed, copied, or used an item, restore an earlier version, and bring back anything from Recently Deleted.
You decide what AI can use
Give each AI employee only the keys it needs, set to always, allowed for a task, ask every time, or never.
Spending you can see and cap
Set daily and monthly spend caps and see what was spent by month and by provider.

How it works

Save it once, find it anywhere
Add a login with its username, password, website, and verification code, or import your passwords from an Apple Passwords, 1Password, Chrome, or Bitwarden export. Open any item to copy what you need without retyping it.
Give AI employees only the keys they need
Drag a key onto an AI employee to put it on their keyring, then pick how freely they can use it. Drag it off to take access away at any time.
Keep spending in check
Set daily and monthly caps on what AI employees can spend with your keys, choose which websites they may use them on, and follow every dollar in the spend ledger. A task that signs in to a site always asks you before it submits anything.
Fix weak and reused passwords
The security check scores your logins, lists weak, reused, and breached passwords, and finds passwords typed in plain text in Ask AI chats and memories so you can move them into the Vault.

Works with

Questions about Vault

When can my workspace use Vault?

Vault is being tested inside ProhostAI before it opens to workspaces. This page shows what it's built to do; it isn't available to switch on yet.

Can AI employees see my passwords?

No. An AI employee works with a reference to a key, and the value is filled straight into the website it signs in to, so it never appears in the conversation. It can only use keys on its keyring, at the access level you chose.

Who can see what's in the Vault?

Items in the shared vault are available to your workspace, and admins manage it. Items in My Items are visible only to you, and AI employees can never use them.

Can I bring my passwords from another password manager?

Yes. Export a CSV from Apple Passwords, 1Password, Chrome, or Bitwarden and import it. You'll see a preview with any duplicates and errors before anything is saved.

What if I delete something by mistake?

Deleted items go to Recently Deleted, where you can restore them. Each item also keeps its earlier versions, so you can roll back a change.